At 4th Ashby we will:
- Provide annual accounts for the AGM and District Association
- Provide Budget and Actual expenditure monitoring and revision
- Aim to conform with guidance from Scout Association, Charity Commission, HMRC and any other bodies that the group are associated with
- Have our accounts independently audited
- Provide transparency and monitoring of all group expenditure and income
Safeguarding of Expenditure and Monies
- All receipts will be given to the Treasurer who will keep a central account of the finances of the group
- No Cheques or online authorisation will be done by a family or close relationship partner or for themselves.
- All members of the group are responsible for sensible expenditure and keeping of records, whether handling cash or card to avoid accusations of misappropriation of funds
- If any expense is for over £50 please check with the GSL or Treasurer
- For easier audit trail, all expenses to be claimed will be managed by the Treasurer
- Cash given for events and camps should be banked in the Groups account until needed and then money can be requested for the event.
- The Executive Committee/GSL is responsible for approving the annual budget
- The annual budget for the next financial year should be prepared by 31st January, with discussion from section leaders to GSL about planned events and objectives
- A Financial Statement, showing the budgeted expenses verses actual expenses should be prepared by the Treasurer at least three times a year and then reviewed by the Executive Committee
- GSL & Section leaders are expected to manage too the approved budget
- Expected large variances to the budget, with reasons, should be notified to the Treasurer and/or GSL as soon as possible.
- Known budgetary requirements beyond the next business year should be notified to the Treasurer at the earliest opportunity.
- Even though a budget has been agreed, volunteers are expected to obtain best value for money. Competitive quotes should be obtained and ongoing contracts reviewed periodically. Money should not be spent just because a budget exists, but because it represents a valuable outcome for Scouting.
Issued: May 2019